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1. 2008-2011 OTTAWA PUBLIC LIBRARY STRATEGIC PLAN PLAN STRATÉGIQUE
DE LA BIBLIOTHÈQUE PUBLIQUE |
Committee Recommendations AS AMENDED
That Council:
1. Receive this report for information.
2. Approve
that a funding plan, a partnership search plan and a communications plan
be generated at the staff level to
support the tax efficient establishment of a new main library for the City of
Ottawa;
3. Approve
that provision for a funding plan, a partnership search plan and a
communications plan, along with initial phase capital funding form part of the
2009 Draft Capital and Operating Budgets of the City; and,
4. Approve
that the Ottawa Public Library (OPL) be encouraged to continue its functional
program and community outreach work, including associated investments of tax
dollars as part of its 2009 Budget submission, to support the move to a new
main library.
Recommandations MODIFIÉEs du comité
1. prenne connaissance du rapport à titre
d’information.
2. approuve
la production par le personnel d’un plan de financement, d’un plan de recherche de partenariats et d’un
plan de communications afin d’appuyer l’établissement efficace au point de vue
fiscal d’une nouvelle bibliothèque centrale pour la Ville d’Ottawa;
3. accepte
qu’un plan de financement, un plan de recherche de partenariats et un plan de
communications ainsi que la première phase du financement de capital fassent
partie des projets de budgets d’immobilisation et de fonctionnement de la Ville
d’Ottawa pour 2009; et
4. accepte
que l’on incite la Bibliothèque publique d’Ottawa (BPO) à poursuivre son
programme fonctionnel et son travail d’intervention communautaire, y compris
l’injection de fonds provenant des taxes, dans le cadre de son projet de budget pour 2009, afin d’appuyer le passage à une
nouvelle bibliothèque centrale.
Documentation
1. Deputy City Manager's report (Community and
Protective Services) dated 20 June 2008 (ACS2008-CPS-OPL-0001).
2. Extract of Minute, 3 July 2008.
Report
to/Rapport au :
Comité des services communautaires
et de protection
Submitted by/Soumis par : Steve Kanellakos, Deputy City Manager/
Directeur municipal adjoint,
Community and Protective Services/Services communautaires et de
protection
Contact
Person/Personne ressource : Barbara Clubb, City Librarian/Bibliothécaire
de la Ville
Ottawa Public Library/Bibliothèque publique
d’Ottawa
(613) 580-2424 x, 32180
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SUBJECT: |
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OBJET : |
PLAN STRATÉGIQUE DE
LA BIBLIOTHÈQUE PUBLIQUE D’OTTAWA pour la période 2008-2011 |
That the Community and Protective
Services Committee receive this report for information.
RECOMMANDATION DU RAPPORT
Que le Comité des services communautaires et de protection prenne connaissance de ce rapport à titre d’information.
BACKGROUND
October 15, 2007, the Library Board approved a new mission, a new set of
core values and the OPL Strategic Plan 2008-2011. The Plan’s five strategic priorities will govern service
priorities and development of the Ottawa Public Library over the next four
years. These are:
Responsive Services
Partnerships for Accessible and Efficient Service
Places and Spaces
New Central Library
Accountable & Innovative Organization
The OPL Strategic Plan 2008-2011 marks an important milestone in the life of the new Ottawa Public Library, as this is the first Board-approved multi-year strategic plan for the amalgamated library system.
The directions laid out in the Strategic Plan are the starting point for the Strategic Work Program 2008. This year we will focus on a number of important strategic initiatives including:
1. Building capital capacity to improve library places and spaces, including:
· Major repairs and renovations of the Rideau Branch
· Development of the West District Library
· Completion of the functional building plan for the new Central Library
2. Developing a new collections strategy to strengthen how we develop our collections to meet the changing needs of our community.
3. Focusing on staff development to position OPL as a leading employer and a leading provider of library services.
4. Strengthening our community partnerships.
5. Strengthening our technology based access and services including:
· Expanding self-service technology
· Upgrading our assistive technology for persons with disabilities and extending this technology to three additional branch
CONSULTATION
Information on the proposed mission, core values and strategic
priorities were posted on the Library’s website. E-mail feedback was also solicited from library users. Flyers and
bookmarks encouraging online feedback was made available in all library
locations, and ads were placed in local community newspapers.
A series of focus groups with target
audiences and individual meetings were organized with the Mayor and City
Councillors, appointed officials, key city partners, the Friends of the OPL,
the OPL Foundation and representatives from key stakeholder groups representing
youth, new Canadians, and the entrepreneur and new business communities.
The OPL Strategic Plan 2008-2011 was approved by the Library Board on October 15, 2007.
FINANCIAL IMPLICATIONS
SUPPORTING DOCUMENTATION
Document 1 - OPL Strategic Directions and Priorities 2008-2011 (On file with the City Clerk)
The OPL Strategic Directions and Priorities 2008-2011 is available in English and French on the Ottawa Public Library’s website.
English: http://www.biblioottawalibrary.ca/explore/board/strategic_e.pdf
French: http://www.biblioottawalibrary.ca/explore/board/strategic_f.pdf
DISPOSITION
2008-2011 OTTAWA PUBLIC LIBRARY STRATEGIC PLAN
PLAN STRATÉGIQUE DE LA BIBLIOTHÈQUE PUBLIQUE D’OTTAWA POUR LA PÉRIODE
2008-2011
ACS2008-CPS-OPL-0001 CITY WIDE / À
L'ÉCHELLE DE LA VILLE
Councillor J. Harder, Chair of the
Ottawa Public Library Board, spoke to a PowerPoint presentation on the Ottawa
Public Library’s Strategic Plan for 2008-2011, which served to provide the
Committee with a brief overview of the staff report. A copy of this presentation is held on file with the City Clerk.
Councillor Cullen stated that he
enjoyed reading the strategic plan and saw a number of key priorities such as
to build print / electronic collections, better hours of service, etc. He asked if these had budget implications
especially those dealing with building new branches. He does support the catching up on collections, providing better
hours of service, providing better access.
Can Council expect a request from the library to match these directions?
Barbara Clubb, Chief Librarian,
responded stating that the strategic plan will be reflected in next year’s
request.
Councillor Cullen said that he
looked forward to that and that the library is one of the success stories of
the city. He would be happy to endorse
this, as it is the right way to go. He
asked what the status was of the central library.
Councillor Harder responded stating
that they had just finished the site and synergy report and that they will
receive the report in September. They
hope for a functional building and that the consultant has been working on this
for over a year. She said that she will
be back in the fall and wants to do presentations in the Councillors’
lounge. They have a commitment to the
new central library. It is one of five
strategic directions.
Councillor Cullen commented that all
want to move forward with this big-ticket item and quoted a line that “great cities
have great libraries”. He wants a great
central library.
Councillor Feltmate thanked
Councillor Harder and Ms. Clubb for their leadership. She stated that the new Board has built on work of the old Board
and it has all come together in last year and a half with the City’s commitment
to a new central library. There is a
new sense of commitment.
Councillor Chiarelli read a motion
he was introducing. He stated that in the 2007 capital budget, provision in
capital for new library disappeared as result in Long Range Financial Planning
exercise. He believes it’s time to make
a statement to people waiting to help.
This is something Councillors want to do and want done as quickly and as
efficiently as possible and that the City values their contribution and are
ready to move forward.
Moved by Councillor R. Chiarelli
WHEREAS the City of Ottawa's current
main library is approximately half the size it should be in order to meet
current square foot:population standards AND it does not contain many of the elements
standard to most modern main libraries;
AND WHEREAS immediately after
amalgamation the City and the Ottawa Public Library began work to define the
scope and needs pertaining to a new main library for Ottawa;
AND WHEREAS policy was developed at
the OPL and the City to work toward a new main library for Ottawa AND a
significant tax dollars were spent to advance this process;
AND WHEREAS many prominent Citizens
of Ottawa and dedicated community organizations declared that they were
standing ready to offer their efforts toward fundraising for a new main library
for Ottawa;
AND WHEREAS up to late 2006 the City
had publicly expressed that it was dedicated to pursuing the new main library
project and was open to receiving innovative partnership proposals to help fund
the project and the City had included a line item in its capital budget for a
new main library, leaving the exact number to be determined once costing had
been completed;
AND WHEREAS since the swearing in of
the current Council, the City has not declared its intentions one way or
another with respect to a new main library and has not indicated whether it is
prepared to entertain partnership funding contribution proposals from either
the private sector or other public sector partners;
AND WHEREAS the OPL
continues to spend tax dollars preparing for its move to a new main library
while Council's direction on the issue has not been determined and while no
capital provision has been made for a new main library within the most recent
City of Ottawa budget;
THEREFORE BE IT RESOLVED that a
funding plan, a partnership search plan and a communications plan be generated
at the staff level to support the tax efficient establishment of a new main
Library for the City of Ottawa
And be it further resolved that provision for a funding plan,
a partnership search plan and a communications plan, along with initial phase
capital funding form part of the 2009 Draft Capital and Operating Budgets of
the City
And be it further resolved that the OPL be encouraged to continue
its functional program and community outreach work, including associated
investments of tax dollars as part of its 2009 Budget submission, to support
the move to a new main library.
CARRIED
YEAS
(6): A. Cullen, R. Chiarelli, M.
Bellemare, P. Feltmate, S. Qadri, D. Deans
NAYS
(0):
Councillor Feltmate stated that she
supports the motion. The focus should
be on a main library with any partnership and it should be a signature
building. She had visited the Seattle
and Vancouver main libraries and learned from both of those experiences. Both had revitalization of the downtown
libraries. It is important than rather
than having a library that would be an addendum to a condominium, any new
partnerships should emphasize that the library is the main building
contributing to life in the downtown.
She wants to ensure that this main library is something that Ottawa will
be renowned for.
Councillor Harder thanked everyone
for their comments and for the motion. She stated that recently the OPL hired a
new chief development officer to step up to partners and to reach out in
community to look for sponsors. There are many things going on that she cannot
discuss at the present time. She said
that come September, Council will be informed.
Chair Deans asked Mr. Kanellakos if
he had any comments on the motion as to where this fits in with 2009 budget.
Mr. Steve Kanellakos, Deputy City
Manager, Community and Protective Services stated that this motion is
advancing, for Council’s consideration, the funding identification and the
funding source. He said that at the
moment it is outside of the window of the LRFP. There has been much work done by the library board and this allows
council to consider the comprehensive package with funding sources and allows for
council consideration.
That the
Community and Protective Services Committee:
1. Receive this report for information.
2. Recommend
Council approve that a funding plan, a partnership search plan and a
communications plan be generated at the
staff level to support the tax efficient establishment of a new main library
for the City of Ottawa;
3. That
provision for a funding plan, a partnership search plan and a communications
plan, along with initial phase capital funding form part of the 2009 Draft Capital
and Operating Budgets of the City; and,
4. That the
Ottawa Public Library (OPL) be encouraged to continue its functional program
and community outreach work, including associated investments of tax dollars as
part of its 2009 Budget submission, to support the move to a new main library.
CARRIED
as amended